Program & Office Assistant
Location: 215 Cline Ave N. Hamilton
Schedule:
School Year: Monday to Friday, 3:00 PM – 6:00 PM
Summer: Monday to Friday, 2:00 PM- 5:00 PM
Position: Part-time, Hourly
Wage: $25.00-$28.00/ Hour depending on relevant experience
Job Type: Part-time, In-Person
Start Date: Immediately
About Les Petites Pommes
Les Petites Pommes is a joyful, inclusive French learning community offering tutoring, afterschool programs, and seasonal camps. We support students in building confidence through French while fostering meaningful relationships, curiosity, and compassionate communication. We welcome learners of all levels and pride ourselves on creating a warm, and professional environment for children and families alike.
Our core values include:
- Compassionate Communication
- Big Dreams
- Safety & Inclusion
- Confidence Through French
- Creating Fun
- Practicing Presence
Role Overview
We are seeking a reliable, friendly, and detail-oriented Program & Office Assistant to support our afterschool program and administrative operations. This is a blended role ideal for someone who enjoys working with children in a supportive capacity and feels confident handling scheduling, billing, and family communication.
You’ll be responsible for key organizational tasks such as record keeping, email communication, and billing while also supporting in-classroom needs such as, supervision, transitions, occasional bathroom routines and supply teaching when required.
This role is an important part of our team and contributes directly to the smooth and joyful functioning of our programs.
Key Responsibilities
- Administrative Duties
- Communicate with parents and clients via email in a professional and friendly manner
- Process Program Registrations on various platforms
- Maintain up-to-date student records and contact information
- Manage billing and payment tracking using QuickBooks, Uplifter, and Tutorbird
- Assist with registration, program updates, and invoicing
- Maintain organized digital and physical records
- Answer emails in a timely manner
- Answer phone calls in a timely manner
- Assist clients with inquiries
- Help maintain supplies and neat and tidy office and classrooms
- Ensure all email are being answered by team
- Program Support
- Assist educators with the supervision of younger students during afterschool programming as needed
- Support student transitions
- Step into a supply teaching role in the event of staff absence
- Ensure a warm, safe, and supportive learning environment aligned with our values
- Collaborate with the team to meet the needs of students and families
- Maintain positive and friendly atmosphere with parents during pick up
What We’re Looking For
- Strong organizational and administrative skills
- Previous experience using quickbooks
- Friendly, clear, and professional communication style
- Comfort and experience working with children
- Willingness to learn internal platforms (TutorBird, Uplifter, QuickBooks) and make improvements to current system
- Flexibility and a solutions-focused mindset
- Ability to maintain confidentiality and professionalism
- Positive attitude and genuine enthusiasm for working with children and families
- Comfortable being part of a small, collaborative, fast-moving team
- Comfortable and respectful in Jewish settings and with LGBTQ+ inclusion
- Ability to set a positive + friendly tone and atmosphere and maintain good relations with our students and families
Requirements
- Previous experience in an administrative or assistant role
- Experience working with children (e.g. schools, camps, child care)
- Vulnerable Sector Police Check prior to start date
- Credit Check prior to start date
- Ability to work in person at our Hamilton location
- Has previous experience with Quickbooks or bookkeeping
- Comfortable learning new systems and working independently
- Availability Monday–Friday from 3:00 PM to 6:00 PM (with occasional flexibility)
- Proficiency in French is an asset but not required
- 3 Previous References
- Current Standard First Aid & CPR-C certification (or willingness to obtain)
To Apply:
1) Please review job description in detail and see if you would be a good fit for this role to cindy@evolveconsultingco.com. Tell us
2) Please submit an email of why you would be a good fit to Les Petites Pommes with a link to your updated LinkedIn Profile.
We are committed to building a diverse and inclusive team. We welcome applications from individuals of all backgrounds and lived experiences.